INTRODUCTORY MICROSOFT POWERPOINT Lesson 3

1
INTRODUCTORY MICROSOFT POWERPOINTLesson 3
Working with Visual Elements
2
Objectives

• Build and modify an organization chart.
• Build and modify charts.
• Create and modify tables within PowerPoint.
• Draw an object.
• Add shapes and apply formatting.
• Rotate and fill an object.
• Scale and size an object.
• Create a text box.

3
Terms Used in This Lesson

• Charts (graphs)
• Datasheet
• Grouping
• Handles
• Organization charts
• Shift-clicking

4
Working with Organization Charts

• Organization charts are useful for showing the
  hierarchical structure and relationships within
  an organization. To add an organization chart to
  a slide, you can use the Diagram or Organization
  Chart slide layout.
• To modify an organization chart, click the chart
  to activate it. You can change text or box
  formatting, including font, font style, font
  size, alignment, color, shadows, borders, and
  background color of the chart.

5
Working with Charts

• Charts, also called graphs, provide a graphical
  way to display statistical data in a
  presentation.
• When you create a chart in PowerPoint, you are
  working in a program called Microsoft Graph. When
  you are building and modifying a chart, Microsoft
  Graph menus, commands, and toolbar buttons become
  available to help you.
• Building a Chart to build a chart in a
  presentation, choose one of the slide layouts
  that contains a placeholder for a chart.
  Double-click the placeholder to open a graph and
  display a chart with sample data.
• Modifying a Chart if you need to modify a
  chart, double-click it to open the Chart Type
  dialog box.

6
Working with Tables

• Tables are useful when you need to include large
  amounts of data. The data can be displayed in
  rows and columns so that it is easier to read.
• Creating Tables to include a table on a slide,
  you can use the slide layout that has a
  placeholder for a table. When you double-click
  the placeholder, the Insert Table dialog box
  appears. Choose the number of columns and rows
  you want and a table is inserted on your slide.
  Key text in the table you can move between cells
  by pressing the Tab key.
• Modifying Tables to modify a tables borders,
  fill, or text boxes, choose Table from the Format
  menu. The Format Table dialog box appears.

7
Creating Shapes and Objects

• Use the AutoShapes and drawing tools on the
  Drawing toolbar to add shapes and objects to your
  presentation. AutoShapes are predesigned shapes,
  such as circles, cones, and stars.
• Drawing an Object The Drawing toolbar contains
  buttons for drawing objects such as lines,
  circles, arrows, and squares. To use a tool,
  click and hold the mouse button, then drag to
  draw. To create a perfect circle or square, hold
  down the Shift key as you drag.
• Adding a Shape There are also a variety of
  other shapes you can add by clicking the
  AutoShapes tool on the Drawing toolbar. A menu
  appears that has lines, connectors, arrows, and
  other kinds of objects to help draw the shape you
  want.
• Selecting an Object When you click an object to
  select it, small squares appear at the edges of
  the graphic. These small squares are called
  handles. They indicate that the object is
  selected and they allow you to manipulate the
  object.

8
Manipulating Objects

• Once you have created an object, there are many
  ways of manipulating it to achieve the final
  effect your want. You can rotate, fill, scale, or
  size an object, as well as change its color and
  position.

9
Selecting an Object

• To select an object, be sure the Select Objects
  tool is chosen on the toolbar, position the
  insertion point over the object and click. The
  selection handles appear around the object and
  you can manipulate the object. A four-sided arrow
  appears with the arrow pointer.
• To deselect an object, click another object or
  anywhere in the window.

10
Selecting More Than One Object

• PowerPoint gives you two ways to select more than
  one object.
• Shift-clicking Hold down the Shift key and
  click each of the objects you want to select. Use
  this method when you need to select objects that
  are not close to each other or when the objects
  you need to select are near other objects you do
  not want to select.
• Drawing A Selection Box Using the Select
  Objects tool, you can drag a selection box around
  a group of objects. Use a selection box when all
  of the objects you want selected are near each
  other and can be surrounded with a box.
• Combining Methods
• You can also combine these two methods. First,
  use the selection box and then Shift-click to
  include objects that the selection box might have
  missed.

11
Grouping Objects

• Grouping allows you to work with several items as
  if they were one object. To group objects, select
  the objects you want to group and choose Group
  from the Draw menu on the drawing toolbar.
• You can ungroup objects using the Ungroup command.

12
Rotating an Object

• The three rotate commands are Rotate Right,
  Rotate Left, and Free Rotate.
• The Rotate Right command moves a graphic in
  90-degree increments to the right.
• The Rotate Left command rotates the graphic in
  90-degree increments to the left.
• The Free Rotate command lets you rotate a graphic
  to any angle.

13
Applying Formatting

• The Drawing toolbar contains various ways to
  apply formatting to visual elements in a
  presentation. You can change the fill, line, or
  font color. You can also change the line, dash,
  or arrow style, add shadows, and make an object
  3D.
• Filling an object To fill an object, select the
  object and click the Fill Color button on the
  Drawing toolbar.
• Changing line color To change the line color,
  click the arrow on the Line Color button on the
  Drawing toolbar and click an option in the Line
  Color box that appears.
• To change an object back to the default fill
  color, click Automatic. To choose a color in the
  color scheme, click one of the eight choices.

14
Scaling and Sizing an Object

• Handles make it easy to resize an object that is
  too large or too small. Select the object to make
  the handles appear and then drag one of the
  handles inward or outward to make the object
  smaller or larger.
• To scale an object, hold down Shift and drag a
  corner handle. This maintains an objects
  proportions.

15
Copying or Moving an Object

• To move an object, select it and then drag it
  into place.
• You can cut, copy, and paste objects the same way
  you do text.
• The Cut and Copy commands place a copy of the
  selected image on the Office Clipboard.
• Pasting an object from the Office Clipboard
  places the object in your drawing.

16
Create a Text Box

• If you want to add text on a slide that does not
  have a placeholder for it, you can create a text
  box.
• Click the Text Box tool on the Drawing toolbar.
• Click the mouse button and drag to create a text
  box the size you want.
• To move the box, click and drag it to a new
  location.
• To resize the box, click and drag one of the
  handles.
• To insert text, click inside the text box and
  begin keying.
• To place text inside a shape, create a text box
  on top of the shape.

17
Summary

• You can create and modify organization charts in
  a presentation.
• You can create and modify graphs in a
  presentation using Microsoft Graph.
• You can insert a table on a slide using the
  Insert Table dialog box and then modify it using
  the Tables and Borders toolbar.
• You can add shapes and objects to your
  presentation using the AutoShapes and drawing
  tools on the Drawing toolbar. You can rotate,
  fill, scale, or size an object as well as change
  its fill or line color.
• You can add text on a slide or inside a shape by
  creating a text box. You can wrap text inside a
  text box.